Coronavirus Arrangements: Woodland Retreats
Updated 13 January 2022
Given the continuing high level of cases and ease of transmission of Omicron (the new variant of Covid-19), we are slightly revising our Covid protocols to ensure the safety of our staff and participants.
Previously we asked participants to undertake a Lateral Flow Test 48 hours before a retreat and to provide proof of this on arrival, and to do a further test on day 3 of their retreat.
We would like to extend this and invite participants to take a Lateral Flow Test first thing in the morning on each day of their retreat. Please ensure you bring enough tests with you.
We are very much hoping this will be a temporary arrangement and will contact you as soon as possible to update you of any changes.
We are monitoring the changing Government guidelines closely in relation to the coronavirus pandemic, the latest Government update can be found here. The safety of our staff and guests is paramount and we are carefully developing our risk assessment planning to ensure that we can make your stay here as safe as possible.
This page will be updated as the guidelines change so please check back here as your retreat date approaches.
We look forward to welcoming you.
Vaccines, testing and symptoms
At this time we are not going to insist everyone should be vaccinated. Instead, we are asking all participants - regardless of their vaccination status - to provide proof of a negative Lateral Flow Test taken in the 48 hours before attending a retreat, and then to test daily throughout their retreat. We feel this is the best way to minimise any ongoing risk.
Please go through the following process:
Step 1: Ensure you have lateral flow tests to use
Lateral Flow Tests are freely available from GP surgeries and local chemists and you can also order them online. For further details please click here
Step 2: Report your results
Once you have tested within the 48 hours before your retreat, please report your results on the Government website here. If you have tested negative you can attend the retreat. If you have tested positive you will not be able to attend the retreat and should book a PCR test as soon as possible to confirm the results. If you have tested positive click here for our Cancellation Ts and Cs
Step 3: Retain your proof to show us
When you log on to the Government website to report your result you will be asked to enter an email or mobile phone number and the result will be sent to you. On arrival at your course or retreat you will be asked for evidence of a negative test on your phone or a print of confirmation from your email. If you are unable to provide this we will ask you to take a Lateral Flow Test when you arrive. If the result is positive you will not be able to attend.
If you have any questions about the above, please let us know.
Step 4: Throughout your retreat
Please test again in the morning of each day of your retreat. If your result is positive please let a member of staff know immediately and they will advise on next steps.
- If you are double-vaccinated and get pinged by the NHS App whilst you're here, we'll ask you to do a Lateral Flow Test
What happens if you develop symptoms whilst on retreat?
If you develop any of the main symptoms during a retreat you will be asked to self-isolate and return home as soon as possible.
The main symptoms of Coronavirus/COVID-19 are:
- a high temperature – this means you feel hot to touch on your chest or back (you do not need to measure your temperature)
- a new, continuous cough – this means coughing a lot for more than an hour, or 3 or more coughing episodes in 24 hours (if you usually have a cough, it may be worse than usual)
- a loss or change to your sense of smell or taste – this means you've noticed you cannot smell or taste anything, or things smell or taste different to normal
If you think you might be developing any of these symptoms prior to the retreat please do not travel.
We are unable to offer refunds to people who have to leave a retreat early.
- In support of our staff and your fellow retreatants, we are asking participants to still observe social distancing
- We encourage participants to be aware social distancing
- As all sessions are outdoors there is no need to wear a mask, unless you prefer to
Hygiene and cleaning
- Handwashing points will be available together with hand sanitiser at multiple locations
- There is regular deep cleaning of communal spaces and shared facilities
- Staff will wear appropriate PPE where necessary
- Tents are cleaned before each retreat
- Participants will be asked to bring their own sleeping bag, cup and flask
- Food will be prepared by staff following the appropriate guidelines
- We will offer several spaces for smaller groups to eat together in order to maintain social distancing
- All activities will take place outdoors
- Covered spaces will be provided if the weather is inclement
- When necessary, participants will be split into groups to make social distancing easier
How should I travel to the retreat?
- This is a personal choice
- We have sufficient car parking
- If you use public transport such as the train you can get a taxi from Totnes station to Sharpham, however this will need to be booked in advance as there are fewer taxis operating from the station taxi rank (see Welcome Letter for taxi numbers and travel information)
What if the situation changes?
- We are constantly monitoring the situation: if necessary we will cancel the retreat and refund participants.
- We would aim to do this with adequate notice
We are aware that this has been a difficult and stressful time for many and we are looking forward to welcoming you to Sharpham.
Our hope is that our programme of retreats will offer a much needed opportunity for contemplation and personal reflection to help you take stock of the extraordinary times we are living in, as well as opportunities for connection with each other and with the natural world.
If you would like to know more about the information on this page, please contact:
Tel: 01803 732542
Email: [email protected]